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The proliferation of smartphones, laptops, and productivity apps has made it easier to work from anywhere—but it still takes time and thoughtful consideration to create work from home rules that sets your people up for success. Here are some tips on what to include, as well as some technology considerations that will help keep your remote employees—and company data—safe. Employee productivity and morale aside, there are many business advantages to having employees physically in the office.
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If an employee was injured or became ill while performing normal living conditions (e.g., eating), the case would not be considered work-related. For example, when an employee who works at home doing typing develops carpal tunnel syndrome, it must be determined whether the employee's work duties in any way caused, contributed to, or aggravated the condition. If so, the condition is considered work-related for OSHA recordkeeping purposes. Going hand-in-hand with security, client confidentiality must be addressed in a policy. Again, keeping information confidential is much easier in a protected workspace.
Utilize appropriate communication methods so employees can stay connected with managers, co-workers and customers. Managers and employers should be proactive in regular communications between managers, coworkers and customers to stay connected and resolve issues as they arise. Mitch Steiger, senior legislative advocate for the California Labor Federation, said people who file workers’ compensation claims are five times more likely to be denied than people who file non-coronavirus claims. But Thursday, the California Occupational Safety and Health Standards Board voted to end that rule in 2023 — in part because the rule has become harder to enforce.
New rules needed for working from home
Respect others' perspectives, don't be offensive with hitting replies, and never make arguments personal. The warm and gracious welcoming of new members of your team would help you stand out. Shake hands, introduce yourself to the newcomer, organize a team lunch, or share a cake just as a welcome treat. Offer to answer any questions or queries and get the conversation going for at least the few initial weeks.
You may also want to include a disclaimer saying that the list of work rules is not intended to be an employment contract. "It would be impractical to set forth a list of all activities that are considered to be illegal or contrary to good business practices and good employee-employer relations. This is intended only as a guideline." So, my solution to this was to grow my social interaction significantly over what I was having when I was working in my own office. Going out to movies, running in the park, meeting for drinks or just chat, whatever it takes to get me out of my home/working space. On a one to ten scale, my social life before was around 3 and now is at a steady 7.
Basic Workplace Etiquette Rules You Must Follow
Each worker has different aspirations, attitudes, and personalities. However, they together towards one common goal with different working styles, and thus, clashes will happen. However, many companies do not have it, but you should still try to get smartly dressed. Your professional image has exceptional value in the corporate setting. Not only does a professional outfit give you more confidence, but it also helps boost your growth and instills brand loyalty.
It is worth spending time curating your virtual self, therefore, to come across as professionally as possible. You can forget about oversharing your holiday pictures to your Workplace profile, for starters. A global pandemic comes with a degree of angst, and over the past few months, managers have rightly been understanding when confronted with lower productivity and motivation within their teams. But while performance management has been on hold, it will inevitably be back on the horizon at one point.
Explore the Full Life Framework
Currently a Content Marketing Manager for Product at Okta, Pam switched from a career in instruction-based technical writing to the marketing space. After over 5 years in Okta Engineering, she is now striving to create valuable, relevant, and useful content for all tiers of Okta customers and prospects. Next, check out our article on how to manage remote teams, this list of team management skills and these remote work location ideas. Explaining meeting best practices sets attendees up for pleasant and productive online conversations. Invite and encourage feedback from co-workers, management and customers about how a virtual work arrangement is affecting them. To show up at work with it can then become a workplace outbreak,” Steiger said.
Acknowledging this fact and embracing remote work can help organizations remain competitive with flexible companies and achieve better employee retention rates. Because there is no way to confirm the security of every employee’s WiFi connection, you may want to use a business VPN. Sensitive information like trade secrets or customer payments definitely call for a private network. Confidential virtual meetings should use a secure virtual meeting software; you can password protect your room to deter interference. Also, employees should store work files on company computers, not personal drives.
Do not indulge in rumors about other staff or the business in the office. Keep a safe distance between the professional and personal life of yourself and others too. When you're on personal time, hanging out with colleagues, talk of something light and positive rather than office gossip.
The home office can be regarded as a special kind of mobile office or remote work due to the setting where you perform your work. If the technical conditions are right, an employee can theoretically get their work done from anywhere in the world, as long as a stable internet connection is in place. This is why working from home in the United States is also known as telecommuting, because work is done via telecommunications, including the internet. The communication aspect brings the conversation full circle and could help employers and employees see eye to eye regarding the role, needs and expectations to fulfill their individual responsibilities.
The contents of this document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies. If working from home is going to be an ongoing consideration, then now would be the time to create a clear policy — a policy that will help an employer avoid accusations of favoritism or perhaps even discrimination. Some states expect you to pay partial state income tax based on the number of days you worked there — though your home state may allow you a tax credit for whatever amount you owe the other state, Sheer said.
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